In the absence of John Selby-Sly, John Raw reported on some matters which had been discussed.
A County Statistician was required to collate data to monitor the progress of the athletes in the high performance group. This is a funded post.
The major aim for next season must be to improve liaison with schools, in particular regarding fixtures.
The funding for John Selby-Sly’s position as County Development Officer and Coaching Coordinator ends in May.
The meeting thanked Randell Tassell, Steve Young, Joe Walker and Keith Bullock for their work planning the second County Development Squad Session. John stressed that everyone agreed that from these sessions, athletes and coaches should take away plans for their continued development and preparation for competition.
The constitution provides for a Road Running sub-committee. As yet nobody has shown any interest in forming one.
Another aim was for the County to have ten road running clubs with at least one qualified official.
The sub-Committee has not had the brightest of starts, for the first of which I apologise. The four attending the minuted second meeting on 10 October dealt with many matters but expressed disappointment that so many persons attending previous meetings did not offer their apologies. My early concern about partnership was that the clubs would be at a disadvantage facing the massed forces of ‘local government’.
Three points arise.
Firstly, the clubs should now know that athletics will not happen without them and that they have considerably more influence than perhaps they imagined.
Secondly, at the next DCAADSC Meeting we should discuss the respective roles and functions of the tripartite Partnership.
Thirdly, with the approach of a different if not new, national management structure the work of the Sub-Committee to driving and directing athletic development in Derbyshire is crucial. All parties need to be thinking on the same lines and that will not happen if we do not come together.
A meeting has been arranged to take place at Matlock Town Hall on the 21st November 2005 starting at 7.30pm. This will be an open forum for all clubs and interested parties to discuss the pros and cons of staying in the North for competition or joining the midlands. Clubs will be informed ASAP by phone or letter. We hope that this will be very helpful and parties from both territories and England Athletics will be invited.
After much discussion it was decided that the following details are the foundation of the County Development Squad.
1) age group U17 with a few top end U15 and bottom end U20’s. 2) Athletes will have to be of Grade 2 or above with coaches from all clubs given the opportunity to put forward higher end grade 3’s. 3) this will be held at Moorways on the 6th November. 4) John Selby Sly to get all details to clubs in the next week as it will take time for clubs to organise and return information to John Selby Sly.
Helen Davis suggested that John Selby Sly be given the job as Coach Co Coordinator for the County Squad. This position comes with a £300.00 honouree payment. This was agreed by the committee.
At the last Derbyshire Development Sub Committee it was agreed that the sub group stay a part of this committee, but they need to elect a Chairman. We need to change our constitution for this purpose and B Parker, J Raw and K Bannon will look into this and have it ready to present to the committee at the AGM. Lynn Pope also reported that Derbyshire had done very well at the English Schools Cross Country particularly Tamara Armoush.
A Talent Identification weekend took place and was very successful, the athletes invited were from The English Schools Programme 2004.
Kirk Hallam, Derby AC and Amber Valley have completed the Schools Relays with over 1000 pupils taking part.
It was proposed that J Raw be nominated from this committee as Chairman of the sub committee; his name will be put forward at the next sub committee meeting.
John Raw gave details of the Development Plan for the next 5 years as published by John Palmer and that the next 12 months were crucial as most of the plan need to implemented in that time period. There are now 28 on the committee and most people are not based in athletics clubs but in local authorities and schools. Interim Funding from SportEngland is approximately £32,000 - the bulk of which will be used to fund 3 county athletics officers. This takes into account a reduction in the funding from SportEngland.
John Palmer has highlighted 6 areas to be addressed - Leadership and Management, Communications, Club Development, Participation, Workforce Development and Talent Identification.
The Association was asked if it was able to Match Fund the Development Plan to the tune of £500. The Treasurer explained that there was no spare cash to Match Fund. It was suggested that an event could be organised by the DCAA and any profit be forwarded to fund the plan (e.g. a track & field at the opening of the Tupton Hall track). This was agreed in principle provided that Tupton Hall School would be in favour.
All clubs should have received a club future update . A new cycle of grants are being looked at now, if you haven't already put one in then you are too late, the next won't be considered until March 2005. No grants will be given without a club Audit.
Clubs should have had an indication of a business plan, workshops will be set up in the near future for Strategic leaders, meaning someone in each club to make the club "buzz".
A full time coach will be employed in January and a part time coach working 18and ½ hours a week will be employed by Derby City. Derby AC will pay £500.00 towards this in the first half year and £1000.00 in the second half year.
Compensation for Derbyshire not receiving Active Sport is still to be confirmed .
After school clubs are now starting up throughout the County through the Development Sub Committee and they are now onto phase 2 of the development plan. The next meeting will take place at Matlock Town Hall on the 21st September.
Funding for coach education has been allocated and distributed to clubs. Discussions are now taking place for another £20,000 to come to Derbyshire , this is because of the active sports bid being dropped.
J Raw and H Davis will meet to sort out the bids for coach educations. There is £600.00 available for the County. All clubs had submitted bids except Chesterfield and Derby AC. A bid for £12000 was put in with a detailed plan for each of the 7 clubs involved. Derbyshire have been granted £9000 this is coming out of the £21000 given to the East midlands. The next meeting is on the 19th July. The sub committee have asked that they now be called The Derbyshire County Development Committee, this was agreed .
Refurbishment of Moorways is going to cost £94,000. £30,000. is a grant. Derby AC have been asked to present an Athletics Policy. We have received great consideration from Derby Council as they were going to start work in April but after seeing the heavy fixture lists and most importantly that the Derby and Notts County Championships were taking place there, they kindly postponed the work until September as this is a quieter time. As the Track certification runs out at the beginning of August, UKA were contacted and have extended this by 1 month.
Ilkeston track will not be ready for use before the end of the summer. A letter was sent from this association and we were informed that they are trying to sort out the bad situation as soon as possible.
The situation in Tupton is also not good. The track would at the moment only receive a certificate for running, as the long jump and throws facilities are not up to standard. Chesterfield AC are still in meetings with all relevant parties but things are moving very slowly .
The Pride Park 10k organisers have been contacted and this event will be going ahead with minimal athletic assistance.
There are 13 clubs in this county with no coaches or officials; these are not just adult clubs.
Phase 1 has now been completed, and phase 2 will be to put together a bid for a substantial amount of money. A draft plan will be put to the Strategy sub Committee on the 30th March. Unfortunately C Cohen has not been in touch so we can not report on the school link survey. When this is available we will be able to inform each club how many schools are interested in creating athletic links with them.
If clubs want to create links with these schools money will be available.
Buxton 3 young people driving this. They are organising a 1 mile fun run, agility challenge and are planning to put on other events.
Amber Valley Have contact with all schools in that area, and arrange school cross country and sportshall events.
Matlock Have made excellent progress and are now linked with 30 schools and have done coaching in all of these. They are now putting the schools in to groups of 5 or 6 and arranging sportshall athletics and cross country.
Kirk Hallam Have links with 6 primary schools and 7 secondary schools. They are planning to put on cross country events for the primary schools. Kirk Hallam has to use an industrial estate for training as it is the only place safe and with lighting.
Derby Have strong links with the local authorities, Derby is different as it is broken up into clusters. The club has links with all schools. They arrange the primary cross country events and relays and will be using the Shine awards this year.
Chesterfield Have made a bid for star track course this summer. The new track at Tupton is 5 miles outside of Chesterfield.
Heanor and Ripley will also be included in the bid. Ripley are not prepared to take on any more young athletes but have a good working relationship with Amber Valley and send any interested young people tothe relevant clubs. A very good example of Inter club co operation.
Please note it is very important for every club to have at least one level 2 coach as level 1 coaches are not insured to coach without supervision.
The committee thanked John Raw and all of the people in the 5 areas for the excellent and very time consuming work that is taking place and bringing Derbyshire to this very positive stage.
The next meeting in on 26th January with the PESSCL project being the main topic on the agenda.
At the schools Cross Country Championships last Saturday 5 Derbyshire Clubs were present and all of these
Clubs will receive a £45.00 coaching voucher.
Eight replies have been received from the questionnaires sent out with the last minutes. We will find out how many schools have replied at the next meeting and these will be matched up , with new Club School links and partnerships being formed.